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Hampshire and Isle of Wight Community Foundation

HIDDEN FIELDS

Programme ID

Round ID

Programme Manager ID

Round Submission Deadline

Funding Request ID

Funding Request Status

Contact ID

Organisation ID

Fieldset below will prefill with programme name, submission, public description and eligibility requirements

Application form

Grants for sport groups organising leagues and open competitions

Size of Grants: £200 - £1,000
Location: Hampshire (including Portsmouth and Southampton)
Closing date: 26th October 2026	
Eligible applicants: Groups


The aim of this grant programme is to provide funding to sport groups towards the cost of awards for young people aged 4 - 18. Grants are available to help with the purchase of challenge cups, shields and medals for leagues and open competitions. Awards for internal club competitions and awards for participation are not eligible for funding.

Michael Austin Harlick Fund offers grants of £200 - £1,000 for not-for-profit community organisations. The fund will only make grants to organisations based in AND supporting work within Hampshire (including Portsmouth and Southampton).

Thank you for submitting your application.

We already have an application from you for this programme. You may not apply more than once for the same programme.

If you believe you are seeing this message in error, please contact us.

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Programme Eligibility

Please read the following criteria to see if your organisation and your planned work fit the requirements of this fund.

Please answer honestly because we will not fund work that sits outside of these requirements.

We do not want you to spend time completing an application form that will not be considered for assessment.

Applications to this grant programme will need to meet BOTH of the following programme criteria.

1) Your application must be for funding towards cost of awards for young people aged 4-18 in formal education at primary or secondary level (including sixth form college or equivalent) participating in leagues and open competitions only.
AND
2) Your organisation must be based in AND supporting work within Hampshire (including Portsmouth and Southampton).

Additional criteria:
The following groups are eligible to apply:

– County and District Junior Sports Associations
– Hampshire School Sports Associations
– Cluster groups of schools and individual schools when applying for activities which cover/are hosting a group of schools (eg swimming galas)
– Groups working on barriers to inclusion in sports and physical activity for young people
– Clubs hosting Open tournaments

Applicants may only receive one grant in a 12 month period.

Please note that you will be required to attach a document to your application form that outlines the quotes you have obtained for the cups, medals that you wish to purchase with the funding.

I have read the information above and consider that this application fully meets the fund requirements.

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If you need help or want to talk to us about what you want the funding to cover you can contact us on grantsadmin@hiwcf.com.

This form is automatically word count limited to help guide you to keep your answers focused; we are looking for your answers to be clear, honest and jargon free.

Your Organisation

This set of questions is about the organisation applying. Please ensure these details are accurate because we will use them to stay in touch with you regarding this application

What is the full name of your group or organisation?

What is the official address of your group or organisation?

Address Line 1

Address Line 2

Town/City

County

Postcode

Additional details:

What is your website address if you have one?

If your online profile is through a social media page rather than a website, please include a link to this.

What is the general/office email of your organisation?

What is the phone number of your organisation?

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Main Contact Person

This set of questions is about the person who we should contact about this bid. You can choose who is best, for example your Chair, or a volunteer/staff member leading on this work.

First Name	Last Name
Email	Telephone

What role does this person have in the organisation?

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Organisation Structure

This set of questions is about the type of organisation you are.

When did your organisation start?

This can be an approximate date, to the nearest month and year.

What type of organisation are you?

Registered CharityCharitable Incorporated Organisation (CIO)Community Interest Company (limited by guarantee)Company Limited by GuaranteeConstituted Community Organisation (with a written constitution)More than one of these types apply to my organisationOther

Please tell us about the type of your organisation

Please provide your charity number

Please provide your company number

How many staff do you employ?

FTE

We understand that staff numbers can change and that many organisations have a mix of part-time and full time staff. Please give us the approximate 'full time equivalent' number that you currently have.

How many regular volunteers do you currently have?

How many people sit on your board/management committee as voting members?

Are you part of a larger regional or national organisation?

YesNo

Please explain your relationship with the regional/national organisation

It is useful to tell us if you have your own governing documents.

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About your Organisation

Please describe the usual aims and activities of your group.

This only needs to be brief and should make clear the overall goal/s of your organisation and describe the its main activities.

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Organisation Finances

The next set of questions is about your organisation's finances. Please answer this section in relation to your organisation’s most recent financial year end.

What was the date of your last year end?

What was your total income at the end of your last financial year?

£

Round to the nearest £. For new groups that have not yet completed a full year of activity, please enter 0

What was your total expenditure at the end of your last financial year?

£

Round to the nearest £. For new groups that have not yet completed a full year of activity, please enter 0

At the end of your last financial year, how much did your organisation have as unrestricted reserves?

£

Round to the nearest £. This is the amount of money you have available to carry into the next financial year, that has no restrictions or terms/conditions attached - so is available for general use

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You are now moving to the section of the application form where you can tell us about the work that you would like funding for.

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Project Activities

The fund covers the cost of awards that recognise the sporting achievements of young people. Grants are to help with the purchase of challenge cups, shields, medals, team awards and colours. Unfortunately they can not be made for participation awards. The awards are for local or regional tournaments or competitions, not intra-club competitions or year end awards or similar. PLEASE NOTE THAT YOU WILL BE REQUIRED TO ATTACH A DOCUMENT TO THIS APPLICATION THAT OUTLINES THE QUOTES YOU HAVE OBTAINED FOR THE CUPS, SHIELDS ETC THAT YOU WISH TO PURCHASE WITH THE FUNDING. The following questions should be used to guide your answer here: 1. What is name of the competition or tournament the award is for? 2. What type of award is being given (eg medals, shield, etc)? 3. How many awards are you purchasing? 4. For what event/competition are the awards to be given, and when is it held? 5. Will the award be kept by the young person or returned annually?

Please use this section to describe how the funding you are applying for will be utilised for the above, using the guide questions.

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Project Impact

HIWCF categorise all our grant making under the following six impact themes.

Please select one impact theme from the list below that most closely matches the changes that your grant or the tournament or competition will bring about

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Project Budget

This set of questions is about the budget for the project.

Please use the table below to tell us how much funding you are applying for. This fund will only support the cost of purchasing the awards/medals etc. Please ensure you have one document with quotes to back up your budget items, as you will have to attach this at the end.

Please detail the number and type of awards you are asking for funding for, and the cost of each. For example if you are asking to fund 100 medals and 10 shields, use two separate lines in the budget to provide the information about each type of award.

In the description field, explain how many you are purchasing and the cost for each. Example content follows:

Spending category Equipment
Total project cost £100
Amount requested £100
Description: 100 medals, one for each member of the winning team in each age category (ten categories) of our regional football tournament. Medals cost £1 each.

Please only provide budget information about the items you are seeking funding from the Michael Austin Harlick Sports Awards funds. (Ie the medals, shields, cups etc).

Spending Category

Total Project Cost

£

Amount Requested

£

Description of spending

This can include only core costs directly related to the purchase of the medals (eg delivery costs)

Please detail the number of awards / medals / shields, their cost per item and the total cost. Please ensure you provide a document with quotes on the next page.

Total costs for the project

£

Amount you are applying to HIWCF to fund

£

Project balance

£

Your current request from HIWCF is more than the total cost of the project. Please check your figures carefully; we will not fund more than the total project cost.

Where is the balance of funding for the project coming from?

Do you need other funding to run this project? Has the funding balance been secured?

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Supporting Documentation

All HIWCF grants must meet our minimum due diligence requirements.

Each of the following documents is a core part of the bid. You will not be able to submit your application without attaching these core documents.

Please do contact us if you have any questions about these, or are having any technical issues uploading documents.

Governing Document

Please provide us with a copy of your governing document. If you are not registered on Companies House or the Charity Commission, please supply a signed and dated copy of your constitution.

Accounts

Please submit a set of accounts showing income, expenditure and unrestricted reserves for your most recent year end. If you have been established for less than a year, please attach a budget for your first year of operation.

Safeguarding Policy

Please attach a copy of your safeguarding policy.

Bank Statement

We can only make grants to community organisations that have a bank account in the name of their organisation. Please provide a scanned copy of a bank statement no more than 3-months old to verify that you are eligible to apply.

Please tick this box to confirm that this account has at least two authorised signatories, who are not related and not living at the same address.

Board/Management Committee Members:

Please attach a list giving the names of the people who are your Trustees/ Directors/Management Committee members.

Equity, Diversity and Inclusion Policy

Please attach a copy of your organisation’s policy around equalities.

Quotes

Please provide one document that shows the quotes you have received for all the items you wish to purchase.

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Declaration

Please click here to access the Grant Agreement that any funding would be covered by.

I confirm that I have read and agree to the standard terms and conditions set out in the Grants Agreement.

I confirm that the information given on the application form is true and my group has formally agreed that I can act on their behalf.

I agree to allow the Hampshire & Isle of Wight Community Foundation to retain on their database the personal and organisational data provided within this application form and supporting documents. This information will be used to help review and assess my application, administer any grant awarded, for the monitoring and evaluation of any grant awarded, for grant award promotion, and any grant-making feedback surveys administered.

Declaration Name

Declaration Position

Tick this box if you are a first time applicant to HIWCF

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